Instant pricing
AI reads your routes, fleet, and rates and returns an accurate quote in seconds. Reply to the customer while your competitors are still opening the spreadsheet.
Transport operating system
Run a sharper operation.
DepotFox brings intelligent pricing, bookings, drivers, vehicles and revenue into one connected system — built for private hire.
// ENQUIRY RECEIVED
route: Cork City → Dublin Airport
party: 45 passengers · Friday, 08:00
price: €1,240 // costs and margin calculated
assign: Driver and vehicle ready
status: READY TO CONFIRM
The product
Your depot. Reimagined.
DepotFox is a transport operating system for private hire: one quiet workspace for quoting, booking, assigning drivers, and tracking revenue — without opening a spreadsheet.
One connected workflow
One job. One continuous flow.
Follow a typical booking through DepotFox. No copying details between systems. No wondering what happens next.
Enquiry received
New
Cork City → Dublin Airport
DateFriday, 08:00
Passengers45 passengers
JourneyOne way
CustomerReturning
Everything needed to prepare the price — captured in one
place.
Price prepared
Ready
€1,240 — ready for your review.
Route and journey time
Vehicle running costs
Driver time
Your target margin
Customer price
€1,240
AI prepares the number. You approve it before anything is
sent.
Quote approved. Job locked in.
Route, customer, timing and agreed price — still attached to the same job.
Booking reference
DF-1048
Assignment
Assigned
Driver and vehicle ready.
08:00
Departure
DriverAvailable · Assigned
Vehicle49 seats · Assigned
Availability checked. Revenue updated.
Time returned
Get your week back.
A quote takes around five minutes on paper. Intelligent pricing, one connected workflow, and our auto-assign algorithm — matching the cheapest available bus and driver to each job — can bring that closer to a minute and a half. Move the slider to see what that means for your operation.
Estimate based on saving three and a half minutes per quote. Actual time saved varies by workflow.
Your time returned
4.7
hours
back every week
243
hours a year
30.3
working days a year
4,160
quotes handled
Why DepotFox
Less admin. More journeys.
Most operators still run on printed schedules, spreadsheets, and software that was never built for private hire. DepotFox replaces all of it with one calm, fast workspace — intelligent pricing included from day one.
Paper & manual
Quotes on paper. Schedules on the wall.
Handwritten job sheets, calculator quotes, and phone calls to confirm availability. Slow, error-prone, and impossible to see at a glance.
Outdated digital
Old tools that don't talk to each other.
Legacy spreadsheets, desktop programs, and bolted-on apps. Pricing here, scheduling there, invoicing somewhere else — and double entry in between.
DepotFox
One system. Everything in its place.
Pricing, bookings, drivers, and revenue in one place. Fast on any device, and designed so a 25-year spreadsheet veteran feels at home in an afternoon.
See it in action
The same work you do today — without the paper trail.
What's inside
Everything an operator needs
No modules to buy, no add-ons to bolt together. DepotFox ships as one complete system.
Today's bookings
Every job in one calm overview. Confirm quotes into bookings and schedule them without double entry — or double bookings.
Auto-assign
Our auto-assign algorithm picks the cheapest available bus and driver for each job — so you fill the board faster and keep operating costs low.
Costs
Fuel and running costs tracked per trip. Pair that with auto-assign and every quote reflects what the job will actually cost you to run.
Revenue
Booking trends, margins, and profit at a glance. Know how the month is going before the accountant does.
Fast everywhere
Cloud-based and quick on any device. No installs, no updates, no waiting for the office PC.
A straightforward move
Bring the way you work today.
Already have years of bookings, drivers and vehicles in spreadsheets? Show us what you use. We’ll review the format and explain what can move across before you commit.
Talk to us about switching
01
Show us your current setup
Spreadsheets, paper, or existing software.
02
Map the cleanest route
Know what moves and how before making a decision.
03
Start with confidence
Test the workflow with your own operation.
No installationRuns in your browser
Any deviceOffice, tablet or phone
Two-week trialTry before subscribing
You stay in controlReview AI prices before
sending
Pricing
Simple pricing
Every plan includes intelligent pricing. Start a two-week trial and see how DepotFox fits your operation before you subscribe.
Basic
€59.99 /mo
The essentials, done properly. Everything you need to leave the paperwork behind.
- AI pricing calculator
- Up to 225 pricing calculations/mo
- Detailed overview of upcoming bookings
- Intuitive bus and driver management
- Advanced analytics
Recommended
Contact sales
Professional
€99.99 /mo
More capacity, more users, and invoicing built in. The plan most operators land on.
- AI pricing calculator
- Up to 500 pricing calculations/mo
- Detailed overview of upcoming bookings
- Intuitive bus and driver management
- Advanced analytics
- Built-in invoice generator
- 2 additional users
Enterprise
€149.99 /mo
Unlimited quoting, more seats and priority support for larger fleets.
- AI pricing calculator
- Unlimited pricing calculations/mo
- Detailed overview of upcoming bookings
- Intuitive bus and driver management
- Advanced analytics
- Built-in invoice generator
- 5 additional users
- Priority support
Straight answers
Before you change anything.
Moving an operation matters. Here are the questions we would ask before trying new software.
Ask us something elseDo I need to be good with technology?
No specialist IT knowledge is required. DepotFox is designed around familiar operational tasks: creating a quote, confirming a booking, and assigning a driver and vehicle. The trial gives you time to test that workflow before subscribing.
Can I bring information from my existing spreadsheets?
Show us the format you currently use. We can review it and explain what can move across, what may need tidying, and the simplest route forward before you make a commitment.
Does AI decide what I charge customers?
No. Intelligent pricing prepares a suggestion using the journey and your operating context. You review the result and remain in control before a quote is sent.
Can I use DepotFox away from the office?
Yes. DepotFox is cloud-based and designed to work through a browser, so you can access the operation from a computer, tablet, or phone.
Can I try it with a real booking first?
Yes. The two-week trial is there so you can run a familiar enquiry through pricing and booking and decide whether the workflow fits your company.